Setting up Signatures in Outlook

In order to keep the formatting in place for this template, we have uploaded a word document to OneDrive.

Please click this link to copy the email template.

https://yourcontactpoint-my.sharepoint.com/:w:/g/personal/matthew_bruce_housemaster_com/Ec7nGH0BZ3hFuiaoc3nyEC4Bau0wKPUfb6rQYeF6tNZaBw?e=mFiOsi

After you have copied the template, proceed to the instructions below.

1. Open a new email message.
2. On the menu, select > . Depending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the menu and the button might be in two different locations.
3.  
4. Under , choose , and in the  dialog box, type a name for the signature.
5. Under , compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the box. You can also use one of our pre-designed templates for your signature. Download the templates in Word, customize them with your personal information, and then copy and paste them into the box.

    

   • You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under .
   • You can also add social media icons and links in your signature or customize one of our pre-designed temlates. For more information, see Create a signature from a template.
   • To add images to your signature, see Add a logo or image to your signature.
6. Under , set the following options for your signature:

   In the  drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.

   If you want your signature added to all new messages by default, in the  drop-down box, select one of your signatures. If you don't want to automatically add a signature to new messages, choose (none). This doesn't add a signature to any messages you reply to or forward.

   If you want your signature to appear in the messages you reply to and forward, in the  drop-down, select one of your signatures. Otherwise, accept the default option of (none).

   

7. Choose  to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select  from the menu and then pick the signature you just created.

Add a logo or image to your signature

If you have a company logo or an image to add to your signature, use the following steps.

1. Open a new message and then select  > .
2. In the  box, choose the signature you want to add a logo or image to.
3. Select the Image icon  , locate your image file, and select .
4. To resize your image, right-click the image, then choose . Select the  tab and use the options to resize your image. To keep the image proportions, make sure to keep the  checkbox checked.
5. When you're done, select , then select  again to save the changes to your signature.

Insert a signature manually

If you don't choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually.

1. In your email message, on the tab, select .
2. Choose your signature from the fly-out menu that appears. If you have more than one signature, you can select any of the signatures you've created.